School Fixture Inventory

What to include per fixture

• Unique fixture ID and building/room location
• Fixture type (fountain, bottle filler, kitchen faucet, classroom sink, etc.)
• Whether the fixture is used for drinking or food preparation
• Most recent test date and result
• Any remediation performed (replacement, filter installation, removal from service)
• Filter type and last replacement date, if applicable
• Current status: in service, filtered, or removed from service

Step-by-step

1. Walk every building and list every water-dispensing fixture, not just obvious ones like fountains.
2. Assign each fixture a unique, consistent ID that will be used across testing cycles.
3. Record baseline information (location, type, use) before the next testing cycle begins.
4. Update the inventory after every test, replacement, or filter change.
5. Keep the inventory available for Statement of Assurance preparation and NJDOE review.

Common mistakes

• Missing classroom or staff-area sinks that are used for drinking despite not being labeled as such
• Reusing old fixture IDs after a fixture is replaced, which breaks historical tracking
• Losing track of which outlets have been removed from service versus filtered

Official sources

• NJDOE Office of School Facilities
• U.S. EPA 3Ts fixture inventory guidance

Related

• NJ School Lead Testing Overview
• Annual Statement of Assurance
• Bottle Filler Maintenance

Do we need to inventory sinks that aren't meant for drinking?

Focus on fixtures used or reasonably likely to be used for drinking or food preparation. A sink never used for consumption (e.g., a janitorial sink) is generally out of scope, but document that determination.

This page provides general educational information and is not legal or regulatory advice.

Last reviewed: 2026-07-11. Report a correction.